And if you’re the leader being bombarded by CCs in your inbox, try to ascertain why. Read more by Melissa Gratias, PhD », Your message is genuinely relevant for all recipients, All email recipients need to take actions. Using cc means that you send the email to another person — or other people — in addition to the primary recipient or recipients. The email addresses you add to the “bcc” […] So if you send 50 emails a day, you probably receive 100 to 150 in your inbox. One was in a leadership role and found herself being CC-ed on the majority of emails written by a member of her staff. It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. And, I appreciate when that distinction is made for me in return. If you’re guilty of misusing or neglecting its power (and there’s a good chance you are), it’s time to repent and, in the process, cut down on spam and protect the privacy of your friends and family. The CC field. When you use cc, everyone who receives the email can see who else received it. Only the person's own address will appear. Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. Ish. Dr. Melissa is a blogger and social media nerd, so follow her! To facilitate easier communications, crowd controls are usually described under one of the following systems: Note: To send a message, you must always specify at least one recipient in the "To:" field. Reply All only when absolutely necessary. If the main motivation of copying others is to allay your own fears, pause and reconsider before hitting send. Can you get the feedback you need during regularly scheduled meetings? More often, people respond to this fear using the CC field. in their inbox is a way to make it more visible than in their sent items folder. Ask yourself (and others, if needed) the question “why” over and over again until you get to the root cause of the over-copying. GTD explains how these two fields can help you achieve this goal: We all get tons of work email a day, and our inboxes can get cluttered in the blink of an eye. There are some downsides to sending email carbon copies. Here’s my advice to you: Don’t let fear dictate your choices at the keyboard. BCC is an abbreviation used in email, which means simply Blind Carbon Copy. Compose your email subject and message. Few amenities in the modern digital workflow are so widely available but so widely ignored (or outright abused) as the the email BCC function. In some circumstances, the typist creating a paper correspondence must ensure that multiple recipients of such a document do not see the names of other recipients. The "Cc:" option is often used in business communications when a message is intended for one person, but is relevant to other people as well. That’s likely why 281 billion emails were sent daily in 2018. And, today, CC is a substantial cause of the email problem. Consider these options before CC-ing people on your next email: As you start to become more mindful of how you CC others, you may begin to notice your own habits and patterns. It was a very popular office supply decades ago, and can still be found in some places. The motivating factor in both of these cases was a need for positive reinforcement on the part of the sender. As a psychologist who focuses on productivity and workplace behavior, there’s one topic that’s almost always guaranteed to lead to heightened emotions: email overload. Another unproductive default is a desire to follow the crowd. You might copy your boss because you fear that she won’t think you’ve followed through without seeing proof. So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. Most people know what happens when they address mail TO: people when creating a new message.However, they are less sure about the two other options: CC: ( Anyone listed in the Cc: field of a message receives a copy of that message when you send it. It includes those recipient addresses whom we want to keep informed but not exactly the intended recipient. Try something like “Thanks for signing up. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. Some … Email. Email is the preferred mode of communication in business, both internally and externally. Maybe it's just my own little bubble, but it seems like even the older generations are actually finally starting to get the hang of computers. Definition of Cc. They’re a result of trial and error in finding the best path from Point A to Point B. It shows in black and white what you wrote on a particular date and to whom. Save it as a draft until you are ready to send it. When you write an email, there is a greater sense of accountability than with a spoken word. Do you have empty drawers or bookshelves in your home or office? So you have to make sure email server is properly configured and running on your machine to send email to the given email ID. E-Mail Etiquette Introduction. This script will not be responsible for sending email to actual destination. It must contain something!”. This is not a "how-to" document, but rather a document that offers advice to make you more computer-worthy (probably more worthy than you desire) and to prevent you from embarrassing yourself at some point in the near future. The “cc” line can be placed in the heading, next to the heading, or at the bottom of the document. But if you do use it, that way you don't get hit with dozens of reply-alls and leak everyone's email address to every virus-infected machine on the list. Cc (Carbon Copy ) is a field in an email that contains the list of recipients. I find it useful to keep emails and reports segregated by Project in my inbox. And there is a time and a place for tooting your own horn. Click CC, as shown below. With greater awareness, you may uncover insights that you can use to CC less — and streamline and improve your work communication across the board. The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. If you're good about your email, you've already been doing this for years. She has tried similar principles with her husband and two children with varying degrees of success. The “To” field is used for your primary recipients — people who are required to act in response to your email. CC: List names of other people who will receive copies of your memo. 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